Purpose of This Policy
This policy explains how Pamper Me Pretty & Co Limited (“we”, “us”, “our”) manages photography, video recordings and other media content involving children during events.
We recognise the importance of protecting children’s privacy and ensuring that images are used responsibly, safely and in a manner consistent with safeguarding best practice.
This policy forms part of our wider safeguarding framework and should be read alongside our:
This policy applies to all forms of media created or used in connection with our services, including:
This includes media captured during events, as well as content used for marketing and communication purposes.
Photographs or video recordings may be taken during events for purposes including:
marketing and promotional use
Photography will always be carried out in a manner that is appropriate, respectful and consistent with safeguarding principles.
Participation in photography is voluntary.
Where children appear in photographs or video recordings intended for public use, we will obtain appropriate consent from a parent or legal guardian.
Parents or guardians may:
provide consent for photography and media use;
decline consent; or withdraw consent at any time.
We will respect all preferences regarding photography.
Where images of children are used, we will take reasonable steps to ensure that:
children are not identified by full name;
We avoid publishing images that may enable a child to be identified in a way that could compromise their safety, including linking images to specific locations or personal details.
All photography and video recording involving children must align with safeguarding best practice.
Images will only be used where they:
We reserve the right to decline or remove any image that does not meet these standards.
Images and video recordings may be stored using secure systems, including:
Access to stored media is limited to authorised individuals who require access for legitimate business purposes.
We take reasonable steps to prevent unauthorised access, misuse or loss of media files.
Where consent has been obtained, images may be used for:
website content;
social media platforms;
printed promotional materials;
advertising campaigns.
Images may be used for ongoing marketing purposes unless consent is withdrawn.
Parents or guardians may withdraw consent for the use of images at any time by contacting us at:
info@pampermeprettyandco.com
Upon receiving a request, we will take reasonable steps to remove images from platforms under our control within a reasonable timeframe.
We cannot guarantee removal from third-party platforms where content has been shared beyond our control.
Parents and guests may take photographs during events.
However, we ask that all attendees:
respect the privacy of other children and families;
avoid sharing images of children outside their own family without permission;
act responsibly when sharing images online.
We cannot control or take responsibility for images taken by third parties.
Any staff member, contractor or franchise operator involved in capturing or using media must comply with this policy.
They are required to:
Unauthorised use, storage or distribution of images may result in disciplinary action or termination of engagement.
Any concern regarding the use of photography or video involving children must be reported immediately in accordance with our Safeguarding Policy.
This includes:
Where necessary, images may be removed and appropriate safeguarding procedures followed.
We may monitor the use of images across our platforms to ensure compliance with this policy.
We reserve the right to remove or restrict any content that:
breaches safeguarding principles;
compromises privacy;
is inappropriate or unlawful.
This policy will be reviewed periodically to ensure it remains aligned with:
safeguarding best practice;
legal requirements;
operational needs.
